Information for abstract submission - 17° ICAR National...

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Abstract information
Deadline: 17 March 2025

The deadline will not be extended and late-breaking abstracts will not be submitted

Important information for abstract submission

We are pleased to announce that also this year accepted abstracts will be published in an indexed BMJ STI Journal https://sti.bmj.com/ (Impact Factor: 3.6 - Citescore: 5.7) and published as a supplement: an important recognition at international level for the entire Italian scientific community.

Acceptance for publication in the BMJ STI Journal is optional and must be confirmed by the submitting author at the time of abstract submission, as per the instructions below.

Accepted abstracts will also be included in the Abstract Book ICAR 2025 and in the Congress Web Repository.

How to submit an abstract
  • In order to submit the abstract, it is necessary to register in advance on myICAR in the name of the Presenting Author, who will receive all official communications and, in case of acceptance of the abstract, will be able to take advantage of the services dedicated to the Congress, such as the upload of the Poster and/or audio contribution if requested
  • Once your account has been activated, you will be able to login to My ICAR with your credentials, click on Abstract Form and submit your abstract.
frecciaCase Report

This year it will be possible to submit Case Reports exclusively through a dedicated Call for Case Report. All information, the template and the timeframe for submission will be available soon.

It will therefore not be possible to submit case reports through the abstract form of the Congress. Submitted papers will not be accepted.

Information for Presenting Author
  • Previously published results will not be accepted.
    Abstracts with results previously presented at congresses may be submitted as long as they contain additional, previously unreported information.
  • It will be possible to save your abstract and make changes before the final submission, which must be made by 17 March 2025.
    Once the abstract has been submitted, it will no longer be possible to make changes.
  • Once the abstract has been sent, the system will automatically send an e-mail notifying that the abstract has been received.
    If you do not receive the e-mail, please contact the organising secretariat by e-mail at abstract.icar@effetti.it
  • The Scientific Secretariat will determine the mode of presentation of each abstract (Poster, Short Communication/Themed Discussion or Oral Communication) on the basis of the scores received from the Reviewers.
  • Official acceptance notices are expected to be sent by the Organising Secretariat by 15 April 2025.
Important notes for Presenting Author

The author submitting the abstract is considered the Presenting Author and:

  • assumes responsibility for the accuracy of the submitted abstract in all its parts by certifying that the first author and co-authors agree with its contents
  • will receive official communications by e-mail from the Organising Secretariat
  • in case of acceptance of the abstract, will have to present the work at the Congress
  • will have access to MyIcar for the upload of the Poster and/or audio contribution if requested
  • may be selected for the Scholarship dedicated to young researchers ≤ 40 years old
  • Exceptionally, and for unavoidable reasons (such as the inability to attend the Congress), the Presenting Author must promptly notify the Organizing Secretariat (by email to: abstract.icar@effetti.it) the name of the co-author who will replace him/her. The change of name does not entitle the participant to a new scholarship, as the number of scholarships is limited (as detailed on the following page)
  • must be regularly registered for the Congress in order to present the work.
Abstracts Track

When submitting, the author may choose from the following topics:

BMJ STI Journal and Abstract Book
Submission requirements
  • Abstracts must be written in English and have a maximum length of 3000 characters, including spaces.
Title
  • Only the first letter of the title or appropriate terms such as abbreviations or proper nouns should be upper case.
Authors
  • Also include the name of the Presenting Author in the authors field
  • Enter only the first initial of the First Name and Surname in full, indicating the reference number corresponding to the Affiliation
    Example A. Rossi1, M. Verdi2...
Affiliations
  • Enter only the reference institute/institution, without the department or qualification
  • Insert in each affiliation, City and Country
  • Enter the reference number corresponding to the Author
    Example 1Institute, City, Country; 2Institute, City, Country...
Abstract Body
  • The text should be structured to include the following 4 sections: Background, Material and methods, Results, Conclusions.
Tables/Images
  • You can attach a file (max 3 MB) containing only graphics or images. High resolution, readable images are recommended.
  • All figures/tables must be clearly numbered (e.g. Table 1, Table 2) and cited both next to the figure and in the text of the abstract.
  • A legend should be included below each image/table.
Author Index
  • An index containing the names of the Presenting Author will be included in the BMJ STI Journal, as per submission of the abstract. Name changes can - exceptionally - be accepted until 18 April 2025. After this date, name changes will only be considered for the final scientific programme, and not for BMJ STI Journal.
Revisione
  • Abstracts will undergo pre-editing but not copyediting.
  • Obvious mistakes will be corrected and the abstracts will be amended to house style as appropriate.
Authorisation for publication
  • When submitting an abstract, the Presenting Author, with the permission of all authors, accepts the terms and conditions of BMJ’s standard licence to publish for abstracts.
  • Please check the abstract carefully before submitting it, as the review time does not allow for changes of any kind (content, authors/affiliations, attachments, etc.).
Raccomandazioni per la sottomissione di abstract

The ICAR scientific committee firmly believes that language is a powerful tool in shaping beliefs and influencing behaviours, particularly in the context of addressing the stigma surrounding chronic infections such as HIV and viral hepatitis. We urge conference attendees to prioritize person-centred language and be mindful of how their language and materials align with this principle. To assist in this effort, we recommend the adoption of UNAIDS-endorsed terminology, such as referring to people as “living with HIV” rather than “HIV-infected”. Together, we promote inclusivity and respect for all individuals affected by HIV and other chronic infections.

Abstract Form

Promosso da
SIMIT - Società Italiana di Malattie Infettive e Tropicali

e da

INMI, Istituto Nazionale per le Malattie Infettive Lazzaro Spallanzani IRCCS

ISS, Istituto Superiore di Sanità

AMCLI, Associazione Microbiologi Clinici Italiani

SIICA, Società Italiana di Immunologia, Immunologia Clinica e Allergologia

SIMaST, Società Interdisciplinare per lo Studio delle Malattie Sessualmente Trasmissibili

SITA, Società Italiana per la Terapia Antinfettiva Antibatterica Antivirale Antifungina

SIV-ISV, Società Italiana di Virologia - Italian Society for Virology

ANLAIDS, Associazione Nazionale per la Lotta contro l’AIDS ETS

ARCIGAY, Associazione LGBTQIA+ Italiana APS

ARCOBALENO Aids ODV

ASA, Associazione Solidarietà AIDS-ODV

C.I.C.A., Coordinamento Italiano delle case alloggio per persone con HIV/AIDS ETS

EpaC, Associazione EpaC ETS

LILA, Lega Italiana per la Lotta contro l’AIDS Onlus

Mario Mieli, Circolo Cultura Omosessuale Mario Mieli APS

Milano Check Point, Associazione Milano Checkpoint ETS

NADIR, Associazione Nadir ETS

NPS Italia, Network Persone Sieropositive APS

PLUS, Rete persone LGBT+ sieropositive APS

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